Individualized Education Program (IEP)

1. Website for Sevier County's EasyIEP Logon, contact Jeff Romanczuk for a password
2. EasyIEP User Manual and Quick Reference Guide
3. List of EasyIEP Teacher Trainers for Sevier County
4. Seven Steps, explains the steps of the IEP process
5. IEP Process Overview, from assessment to implementation
6. IEP Development, Tracy Collier and Melinda Dunlap's PowerPoint from the March 9, 2006 inservice session
7. IEP Roles, Multidisciplinary Team member roles for each step of the IEP process
8. Rights of Children with Disabilities and Parent Responsibilities, a Tennessee focus, commonly given to parents/guardian during multidisciplinary team meetings
9. Rights Brochure, the state's document mentioned immediately above, in a 4-page version
10. Instructions for Completing IEP Paperwork; the same 16-page instruction booklet in Spanish
11. Tennessee's IEP Manual, with 54 pages of detail; the same manual in Spanish
12. TCAP Testing Allowable Accommodations Table as revised for the new school year
13. English Language Learner Accommodations for TCAP achievement, competency, writing, and Gateway testing
14. TCAP Testing Accommodations Instructions for the IEP as revised for 2006-2007 
15. Modifications Checklist, a 2-page expanded listing for modifications to make for students in general education settings
16. Accommodations Checklist, a 2-page table of accommodations to make by subject content
17. IEP Objectives by Topic and Subject, from Nebraska
18. 38 IEP Topics from Bridges for Kids
19. Suggestions for Tracking IEP Progress from the Alief Independent School District
20. Limits on Holding IEP Meetings without the parents attending
21. Summary of Special Education Timelines for disciplinary and IEP development actions
22. Guidelines for Determining the Need for Paraprofessional Support, for use during Sevier County IEP meetings
23. High School IEPs, the quick and easy of it for Sevier County
24. IEPs vs. Section 504, explains the difference between IEPs and 504 plans
25. IEP Technical Assistance Guide from Nebraska's Department of Education
26. Woodcock-Johnson III Frequently Asked Questions, by test section, with answers and a link to submit questions
27. Support Teams for Special Education in Sevier County
28. Related Services, descriptions of related services, with two-digit codes for all and examples for some
29. Justifications for Restricted Placements, samples of some Least Restrictive Environment IEP wording, borrowed from an Alaskan school system
30. Suggested IEP Content for a Student with Autism, more than a good start for drafting an autism IEP
31. Suggested IEP Goals and Objectives for the Bipolar Student from the Papolos' book The Bipolar Child
32. Checklist for Multidisciplinary Team Meeting/IEP Creation, steps to keep in mind and their IDEA '97 and 34 CFR 300 regulatory references
33. IEP Meeting Before and After Evaluation, especially useful for teachers new to IEP meetings
34. Invitation to a Meeting, a locally revised form with a suggested list of invitees given
    1. Invitation to a Meeting, the locally-revised version as a PDF file
35. Invitation to a Meeting, the meeting notice for parents, one-side of a page version (courtesy of Ms Wilson)
    1. Invitation to a Meeting, Ms Wilson's version as a PDF file
36. Invitation to a Meeting, the meeting notice for parents, modeled after the one on the State's website
    1. Invitation to a Meeting, the State version as a PDF file
37. Invitation to a Meeting, the former "Notice of Multidisciplinary Team Meeting" to parents/guardians (in MS Works 4)
38. IEP or Re-evaluation Tracking, year-at-a-glance format for tracking when students' IEPs or evaluations need to be ready
39. Conference Summary, the IEP Team Meeting Minutes, summary of concerns/recommendations addressed at the IEP or Re-eval meeting (December 2006 version replaces the April 2002 version). Here it is as a PDF file. You may want to print this one on pink paper to match what is currently in the IEP files.
40. IEP Summary, a table for matching the students with their common IEP goals
41. Placement of IEP Folder Documentation, what goes where in Sevier County's IEP records
42. Placement of IEP Folder Documentation, what goes where in Sevier County's IEP records (MS Works 4 file)
43. Record of File Review, the page that goes on top of the left side of the IEP record, for reviewers to sign
44. Documentation of Medical Diagnosis Form, for doctors to indicate a diagnosis/prognosis for students with health/orthopedic impairments, attention deficits, or traumatic brain injury (in MS Word, and as a PDF file.)
45. Certification Forms enumerating the handicapping condition and giving the date of either the Psychological Evaluation, Medical Evaluation, Audiological Evaluation, Psychological Evaluation or Speech/Language Assessment, or Psychological/Medical Evaluation. These certification forms aren't required, but are used locally by Sevier County's School Psychologists. Case managers may leave them on top of the eligibility report, or just put the eligibility report (which is required) on the left side of the IEP folder atop all of its supporting documentation.
46. Parental Fee-for-Service Claim Notice, as an MS Word file, and as a PDF.  This is added to a student's IEP folder only once, after the first IEP meeting when it is presented and explained to the parent.
47. Individual Education Plan (IEP), for use in planning IEP meetings. This has on it the September 2003 changes. You'll need MS Word 97 or later to open this one; the rest of the Word files on this site are Winword 6.0 accessible. The blank IEP as a PDF file, for those handwriting the IEP.
48. Blank IEP Template (in MS Word) this one uses text boxes, making it a little easier to complete
49. Notice of Provision of Free, Appropriate Public Education, the summary page that parents/guardians receive with the IEP
    1. PWN Initial Evaluation Template, a Prior Written Notice template for an initial referral meeting
    2. PWN for a 3-Year Re-evaluation Template, a Prior Written Notice template for use during a re-evaluation meeting
50. Data Collection Form for Determining Extended School Year Eligibility, to be kept all year long for IEP documentation tracking
51. Worksheet for Determining Extended School Year Eligibility. This one includes narrative front matter. Also see ESY Eligibility on the Information link.
52. Extended School Year Eligibility 5 Question Worksheet, for the case manager to write up prior to the annual IEP meeting
53. Extended School Year Service Plan for use before and during the ESY placement to document goal progress
54. Prevocational Checklist, as an Excel 4.0 file, and as a PDF
    1. Preschool Prevocational Skills Checklist, a slightly different version for the 3 to 5 year olds
55. Parent/Professional Vision Observations Checklist, a 3-page PDF used as part of the functional vision assessment
56. Student/Parents' Comprehensive Vocational Assessment Questionnaire/Inventory. Vocational planning is required as part of the IEP review process from 14 years old on.
57. Parents' Survey for Transition Planning in MS Word or HTML. Transition planning is required as part of the IEP review process from 14 years old on.
58. Student's Survey for Transition Planning in MS Word or HTML
59. Consent to Invite Outside Agency for Transition Services Planning in Word, and as as a PDF file
60. Behavior Plan in Word, as commonly used in Sevier County when necessary; also as a PDF file
61. FBA Behavior Support Plan in Word, as a PDF, and in MS Works. Similar to the one directly above.
62. TCAP Alt Addendum, for students from second grade up, when the IEP Team is recommending an alternative to the Tennessee Comprehensive Assessment Program or required Gateway testing.  It also includes the permission to take pictures/videos for the parents to sign.
63. IEP Evaluation Data/Procedural Safeguards Sheet and the IEP Data Sheet Checklists (and instructions) for checking compliance with timing, procedures, and documentation in an IEP folder
64. Transition Assessment Student Profile, suggested transition summary sheet from the state director of transition services
    1. Transition Assessment Student Profile, same as above, but as a PDF file
65. Home/Community Activities Inventory for Primary and Elementary Students, a product of Tennessee's LRE for LIFE Project. It help
66. Home/Community Activities Inventory for Middle, Intermediate, and High School Students, a product of Tennessee's LRE for LIFE Project. This file also comes with a final page on which the student and parent can let the teacher know which goals they think are most important for the coming year.
67. Other LRE for LIFE forms and publications in MS Word. You can get copies of the two H/CAIs above and a lot of other CDC-specific documentation.
68. Data Collection and Behavior Documentation Forms, a growing assortment of PDF-file forms from PolyXO.com
    

State/County Forms

Tennessee Special Education Forms, all forms for Special Education in printer definition file [PDF] and MSWord formats. The ones titled with the "s" are the Spanish language versions.
These templates are filled in with general Sevier County information, but otherwise blank. They are in Microsoft Word, version 6.0 (except for the blank IEP). If you have this version or later on the computer you are connecting with, you can save the template to your hard drive, then modify it from there. If you are using MS Works instead, you'll need to save to a disk or just download from a computer that does have MS Word.

1. Enrollment Card with boxes for emergency information, last school attended, who can sign out the student, and the textbook agreement
2. Parent Survey, for guardians to rate the evaluation and Special Education planning process
3. Parent Permission for Comprehensive Screening, for the guardians to indicate permission (or not) for the school to screen their child
4. Sevier County Schools Student Referral for Special Education, the first steps in getting a general education student Special Education services
5. Assessment Report, a cover sheet for the test administrator to indicate results, recommendations, and comments from the assessment testing sessions
6. Eligibility Report, to document eligibility for Special Education services and the instructions for completing it. Save it to your own hard drive because depending on your default printer's setup, you may have to reset a few tabs to get the check boxes to line up. Or here is the Eligibility Report as a PDF file.
7. Release of Information, the letter guardians sign so Sevier County can either send or get a student's Special Education records; the same file in PDF format
8. Continuation of Educational Services in MSWord and as a PDF File, so guardians can indicate previous Special Education enrollment when their child moves around or out of Sevier County
9. Special Education Exit Form, for a student reaching 18 years old and choosing to terminate Special Education services
10. Reevaluation Package Guidelines, instructions for completing the reevaluation summary, in MS Word, and as a PDF file. The following forms match the latest revisions from September 2004. (You need to be using at least version MS Word 97 or many of the forms will not open/print correctly. The forms below are also available in PDF format.)
    1. Preparation for Reevaluation IEP Team Meeting in Word, and as a PDF
    2. Notice of Reevaluation IEP Team Meeting and Prior Written Notice in Word and as a PDF
    3. Social Developmental History in Word, as a PDF, and in MS Works
    4. Parent Input for Reevaluation in Word and as a PDF file
    5. Classroom Teacher Observation Form in Word and as a PDF
    6. Special Education Teacher Observation Form in Word and as a PDF file
    7. Related Service Provider Observation Form in Word and as a PDF file
    8. Reevaluation IEP Team Report, Sections I and II in Word and as a PDF file
    9. Speech/Language Assessment Results for Reevaluation Section III in Word and as a PDF file
    10. Speech/Language Assessment Results (page 2), Fluency and Voice Assessment for Reevaluation Section III in Word and as a PDF file
    11. Speech/Language Assessment Results (page 3), Hearing Assessment for Reevaluation Section III in Word and as a PDF file
    12. Speech/Language Assessment Results, Vision Assessment for Reevaluation Section III in Word and as a PDF file
    13. Psycho-Educational Assessment Results for Reevaluation Section III in Word and as a PDF file
    14. Medical/Other Health Impairment Assessment Results for Reevaluation Section III in Word and as a PDF file
    15. Social/Emotional/Behavioral Assessment Results for Reevaluation Section III in Word and as a PDF file
    16. Adaptive Behavior Assessment Results for Reevaluation Section III in Word and as a PDF file
    17. Preschool Assessment Results for Reevaluation Section III (if needed) in Word and as a PDF file
    18. Current Classroom Based Assessment and IEP Review, Reevaluation Section IV in Word and as a PDF file
    19. Reevaluation Summary and Recommendations, Section V in Word and as a PDF file
11. Initial Evaluation Timeline Waiver. Also notice that the instruction for completing it (in MS Word or as a PDF file) require coordination with Nashville.
12. Medication Administration Form, for parents to allow their child to be given or take a prescription or over-the-counter medication at school. Please see Use of Medicines by Students, BP 627 for the complete procedure.
13. SCS Anecdotal Record, for documenting day-to-day incidental reports to students' records. You may want to print this one on green paper to match what is currently in the files.
14. Information for SPED Census, the form (in MS Word) for faxing to Rebecca Campbell after programming changes involving any Special Education student
15. Special Education Staffing Report, for building-level IEP Monitors to update the Trula Lawson Center records monthly (by faxing to Rebecca Campbell after each month's updates)
16. Request for Special Transportation, complete and fax to Rebecca Campbell
17. Field Trip Permission to Parents one fill-in-the-blanks model to send home. Also see Field Trips and Excursions, Sevier County School Board Policy 515.
18. Tracking Calls Home one way, or a second way to record talks with parents
19. Note to Home, a progress update to send home with the student each day
20. CDC/SDC Meeting Record, a table-structured conference form, for keeping all staff working with the same students informed of the same highlights or actions needed
21. Special Education Class Roster, single page access to students' contact information, goals, modifications, related services, etc.
22. Caseload Management Chart, another single-look at dates, background of the students on your caseload
23. Group Goal/Objective Matrix, for setting up group instruction by motor, adaptive, communication, social, and cognitive goals
24. Assessment Summary, 1-page tracking of a single student's assessment progress over her or his school career
25. Inclusion Schedule, for weekly tracking of rooms students are to be in for certain periods
26. Four Year Educational Plan, a worksheet to plan credits for grades 9 through 12
27. CDC Transition Planning Worksheet for 17 - 21 year olds, to track by name or total number your students' transition to work progress
28. CDC Program Tracking for High School, a checklist to help CDC teachers keep up with the paper work and other to-dos month-to-month
29. CDC Program Tracking for Primary, Elementary, Middle, and Intermediate School, a checklist to help CDC teachers keep up with the paper work and other to-dos month-to-month
30. Review of Progress Toward IEP Goals, for use in drafting six week progress reports
31. Student's Skill Summary, another way of reporting progress on IEP goals
32. IEP Progress Report Cover Sheet, for the parent and teacher to send and receive comments each grading period

School Psychology

1. What School Psychologists Offer in the Sevier County School System
2. National Association of School Psychologists, also has Parent and Educator links
3. Psychological Tests and Test Interpretation Tools, also includes downloadable printout templates for MS Excel
4. National Council on Measurement in Education
5. School Psychology Resources Online, a lot of useful links on this one
6. Links Important to School Psychologists, from Leon County, Florida, USA
7. School Psychologists' Recommendations to Teachers and Parents of Children in a Variety of Situations, from Leon County, Florida, USA (the site directly above)
8. Woodcock-Johnson III Frequently Asked Questions, by test section, with answers and a link to submit questions
9. KidsPsych is an animated site with links geared to 1 to 5 years, 6 to 9 year olds, and parents
10. Evaluating Bias, direct link to a 19-page PDF file on evaluating resources for several kinds of bias
11. ERIC's Assessment and Evaluation test network
12. Education Standards for Tennessee, a good, annotated set of links specific to K-12 assessment in Tennessee
13. Achieve's Educational Standards Database, searchable by grade, subject, or keyword
14. Educational Psychology, many links on social science subjects